Payment terms
These terms apply to Tax 4 Pros monthly accountancy packages paid by card or direct debit. They are restated in full in your Letter of Engagement, which is the contract between us.
How your fee works
Your fee is an annual fee for the tax year, split into monthly payments for your convenience. It is not a rolling subscription.
If you cancel part way through a year, any unpaid balance of that year’s fee is payable on the date the engagement ends, because that year’s filings remain our work to complete, and we will complete them once the balance is settled and we have your records. The same applies to any earlier year still outstanding. Cancellation needs 60 days’ written notice, and going PAYE or closing the company does not end the year early.
On signup we take the first two months upfront, plus any agreed onboarding or structuring fee. If an accounting period or tax year covered by our work has already ended when you sign up, that period’s annual fee is also payable in full on signup (clause 2.9 of your Letter of Engagement). Monthly payments begin from month 3.
If you are signing as an individual, you also have the right to cancel within 14 days of signing, as set out in your Letter of Engagement.
The full clause set
2.1 Basis of fees. Our fee for the services set out in this engagement is an annual fee, quoted per tax year. The monthly amount collected is one twelfth of that annual fee, paid in instalments for your convenience. It is not a subscription for month by month services.
2.2 Onboarding payment. On signup you will pay any agreed onboarding or structuring fee in full, together with the first two months of the annual fee. The remaining monthly instalments (ten in the first year) will then begin from month 3, so your account remains funded ahead of the work being carried out. Work begins once this payment has been received and your direct debit mandate is active.
2.3 Notice period. Either party may end this engagement by giving 60 days’ written notice. During the notice period, monthly instalments continue and services continue.
2.4 Balance due when the engagement ends. If you end this engagement, or we end it for your material breach, non-payment, or under clause 2.6, before the annual fee for the current tax year has been paid in full, the unpaid balance of that year’s annual fee becomes payable on the date the engagement ends. The annual filings for that year within our scope remain our work to complete, and we will complete them once the balance due under this clause has been received and you have provided the information we need. If we end the engagement for any other reason, fees are apportioned to the work done and any amount you have paid beyond that is refunded. For the avoidance of doubt: the monthly amount is an instalment against the annual fee, not the fee itself, and in no circumstances will the total payable in respect of any year’s annual fee exceed that year’s annual fee. Separately agreed onboarding, structuring, prior period and ad hoc fees are additional and are not instalments of the annual fee.
2.5 Outstanding prior years. If, on the date the engagement ends, any prior year’s filings within our scope of work remain outstanding (statutory accounts, corporation tax return, self assessment, VAT return, payroll, confirmation statement or any other filing we have agreed to prepare), any unpaid balance of the annual fee for each such year becomes payable at the same time, and we will complete those filings once that balance has been received and you have provided the information we need.
2.6 Change of status. Your ceasing to trade, closing the company, taking a full time PAYE role, or ceasing to be a director does not, of itself, terminate this engagement. The annual filings for the tax year in which you were engaged remain our work to complete, and the annual fee for that year remains payable, credit given for instalments already paid, whether or not the underlying company continues. Where any of these events occurs, either party may end the engagement by written notice, and clause 2.4 will apply.
2.7 Direct debit mandate authority. By signing your Letter of Engagement and completing the direct debit mandate, you authorise Tax 4 Pros Ltd to collect the monthly instalments, and any balance due under clauses 2.4, 2.5 and 2.9, when it falls due.
2.8 Annual review. Fees are reviewed annually. Any increase will be notified in writing at least 30 days before the new rate takes effect, and you may exit at the annual review point on 30 days’ notice, notwithstanding clause 2.3, without triggering clause 2.4, provided the annual fee for every period ended on or before the review date has been paid in full and any filings not yet completed are either not yet due or outstanding only because information we have requested from you has not been provided.
2.9 Engagements starting after a year end. Where, on the date this engagement starts, an accounting period or tax year whose filings fall within our scope of work has already ended, the annual fee for that period is payable in full on signup, and your monthly instalments will then relate to the current period. Work relating to periods earlier than that most recently ended one is separate prior period work, priced and paid before it begins.
2.10 Late payment. If any instalment fails or falls more than 14 days overdue, we may suspend work until the account is brought up to date. Suspension does not stop instalments falling due, and any statutory deadline missed while the account is in arrears remains your responsibility. Suspension is in addition to, and not instead of, our rights under clause 2.4.
Tax 4 Pros Ltd, registered in England and Wales, company number 15387820. Questions about these terms: hello@tax4pros.co.uk